Project Coordinator
About Us:
Hester Painting & Decorating has been providing homes and select commercial establishments with high-end painting and decorating services since 1968. Family patriarch, Tom Hester, founded the company, wanting to be known as the “best painting contractor around”. Now, over five decades and three generations later, Hester Painting & Decorating remains dedicated to Tom’s goal. Since 2013 we have been voted Best Painter by the readers of Better Magazine, and Best of Houzz for Customer Service for numerous years.
Hester’s highly skilled professionals provide interior and exterior painting and wallcovering installations for tenant improvements, schools, healthcare facilities, warehouses and data centers, and all other commercial needs in the Chicago area.
About the Position:
We are searching for a Project Coordinator/Project Assistant to join our team in the painting industry. The role will involve managing multiple project working with our project managers. This role offers a contract to hire employment opportunity and is ideal for those with a background in construction and excellent communication skills. Ideal candidates must possess experience in the Construction industry.
Compensation: $25 per hour
Benefits: 401K, health/dental/vision, profit sharing, and PTO
Location: Skokie, IL
Key Responsibilities
- Utilize construction management and project management skills to ensure the smooth operation on the administration of each project.
- Communicate with project managers, staff, and customers, maintaining strong relationships and ensuring all parties are updated on project progress.
- Utilize software tools including MS Office Suite and QuickBooks for administrative tasks and project management.
- Set up process and administer project-specific tools and materials, such as project set up in Knowify, set budgets, and job information.
- Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
- Collaborate with project managers for project status and billings, including preparation of 702/703 Forms
- Steer the implementation of new Knowify, construction management software.
- Daily monitoring of time clocks, safety forms and other daily field job requirements. Also monitoring the online safety training progress.
- Show initiative in moving the process along, working independently to meet project deadlines.
- Social Media posting for project case studies and photos.
- Adapt to the flexible work schedule, which may involve early mornings administrative work in the office.
Minimum Qualifications
- Understanding of budget processes and job costing
- Excellent communication skills, both written and verbal
- Experience in the construction industry, specifically commercial painting projects
- Knowledge of construction accounting and management principles
- Experience with QuickBooks and MS Excel
- Construction experience is critical for this role
- Ability to work independently and collaboratively within a team
- Strong organizational and time management skills
- Ability to manage multiple projects simultaneously
- Knowledge of Job Tread or Procore would be helpful
- Problem-solving skills and the ability to adapt to changing circumstances
- Reliable vehicle or ability to get to the office in Skokie
- Current Public Notary or ability to become notarized is highly preferred