Office Manager
Our Story:
Since our beginning, ABBA Women’s Choice has been here to support mothers, babies, and families. ABBA, Women’s Choice is a medical certified women’s pregnancy resource center in the state of Maine offering:
- Pregnancy testing
- Limited obstetrical ultrasounds
- STD testing and treatment
- Consultations
- Parenting classes
- Maternity and infant supplies
- Women’s health education
All of these services are completely free and confidential. We believe every woman should be able to get honest answers to her questions and explore her options without pressure.
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About the Position:
The Office Manager is responsible for assisting the Executive Director in performing administrative duties related directly to the operations of the pregnancy center. Major duties involve ensuring efficient office procedures, including bookkeeping and computer operations.
Hours: 28 hour per week
Hourly Rate: $19.00 per hour
Benefits: PTO
Reports to: CEO/The Executive Director
Location: Portland, ME
Job Duties
Administrative/Office Management
- Serve as the face of ABBA by answering phones, welcoming new clients, and scheduling appointments ensuring excellent customer service
- Enter and maintain client data in electronic charts
- Develop monthly client reports for the Director and annual reports for stakeholders
- Train and oversee volunteers, delegating clerical jobs based on the person’s skills
- Assist the Executive Director, when appropriate, in training and evaluating office volunteers
- Assist in scheduling office volunteers
- See that all correspondence (volunteer newsletters, schedules, forms, and monthly donor letters) is gathered, typed, copied, and mailed on a timely basis
- Oversee inventory control of office supplies
- Update all forms, files, and manuals as advised by the Executive Director
- Receive all calls relating to office management and answer calls when receptionist is not available
- Assist the Executive Director with performing office administrative duties, as requested
Accounting
- General bookkeeping procedures of the center: entering and maintaining accounts payable and accounts receivable
- Complete weekly accounting reconciliation
- Assist with payroll, taxes, and payment of bills on a timely basis
Computer Operations
- Entry of accounting, donor receipting, and monthly donor letters
- Generate financial reports and donor information reports for the Executive Director
- Update general mailing list and produce mailing labels, as needed by the Executive Director
- Implementation of data entry of annual fundraising events, including reports and billing procedures
- Coordinate the gathering and stuffing of materials for bulk mailings, with the office volunteers
- Assistant to the CEO/Executive Director, as needed, and with word processing needs
- All other jobs as assigned.
Minimum Qualifications
- Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord
- Exhibit strong commitment and dedication to the pro-life position and sexual purity
- Agree with and be willing to uphold the Statement of Principle, Statement of Faith, and policies of the center
- Have experience in office operations and general management of running an office
- Have experience with general accounting procedures and basic computer operations
- Exhibit excellent organizational skill and typing ability
- Be self-motivated, dependable, and responsible
